Minnesota Department of Transportation

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Civil Rights

Ensuring equal opportunity for all businesses and personnel on our projects

Equal opportunity and workforce programs

Federal-Aid Highway Construction Contractors Annual EEO Report (FHWA 1392)

All contractors working on federal-aid highway construction contracts of at least $10,000 between July 20, 2025, and July 26, 2025, are required to report their workforce by job category, gender, and ethnicity. MnDOT Office of Civil Rights (OCR) compiles data submitted by each contractor into one report and submits it to the Federal Highway Administration.

How to submit the required data

There is a separate reporting process for local (city and county) and MnDOT (highway) federal-aid highway construction contracts. Data is only required for construction contracts that include federal funds.

Local project (city and county)

A local federal project is a contract awarded by a city or county agency with an SP number. Contractors working on local federal construction projects should be aware of the following:

1. If the bid opening was on or prior to Sept. 5, 2022:

2. If the bid opening was on or after Sept. 6, 2022:

Data must be submitted or entered by Aug. 13, 2025, to ocrformsubmissions.dot@state.mn.us.

MnDOT project (highway)

A federal-aid highway project is a contract awarded by MnDOT. For these projects, a contractor must:

A contractor must enter payroll in AASHTOWare Project, Civil Rights, and Labor Program and submit the FHWA 1391 (Federal-Aid Highway Construction Contractors Annual EEO Report)(Excel) by Aug. 13, 2025, to ocrformsubmissions.dot@state.mn.us.

Frequently asked questions

A “snapshot” of contractor employees working on federal-aid highway construction projects during peak construction season.

Code of Federal Regulations, Title 23, Section 230.121, and federal-aid contract requirements.

Prime contractor(s) and subcontractors that worked on a federal-aid highway construction project at any time between July 20, 2025 and July 26, 2025.

Yes.

If the subcontractor does not submit the required data by Aug. 13, 2025, MnDOT OCR will instruct the prime contractor to obtain the missing data.

A nonresponsive contractor will be subject to payment withholding on Sept. 10, 2025.

From July 20 to July 26, 2025

Aug. 13, 2025

FHWA 1392 reports 2020-2024

The graph below represents the overall percentage of people working on federally funded highway projects in Minnesota during the last week of July each year who are women and/or people of color.

Federal Highway Administration 1392 Reports 2020 – 2024. There are two bars shown for each year, the first represents the percentage of women and the second the percentage of people of color working on federally funded highway projects in Minnesota during the last week of July for that year. In 2020, 11.3% of workers were women and 12.6% were people of color. In 2021, 11.1% of workers were women and 12.9% were people of color. In 2022, 11.4% of workers were women and 14.2 % were people of color. In 2023, 12.9% of workers were women and 13.8% were people of color. In 2024, 12.9% of workers were women and 14.3% were people of color. Alternatively, the percentages of women were 11.3%, 11.1%, 11.4%, 12.9% and 12.9% in 2020 through 2024. The percentages of people of color were 12.6%, 12.8%, 14.2%, 13.8%, and 14.3% in 2020 through 2024.

 

Request a copy of the full 1392 Report.