Consultant Services Section
Goal
The goal of Consultant Services is to provide services to develop, execute, and administer Professional/ Technical (P/T) consultant contracts in order to deliver projects in a timely, cost effective, and quality manner. In addition, we strive for consistency related to P/T contracts statewide.
Products the section provides
- Contracts/District Support Services
- P/T contract support services to districts and offices, which includes providing contracting process and writing assistance, contract review services, etc.
- P/T contract administration for offices that do not have in-house contract administrators
- P/T contract administration for specialized work types such as environmental services, research services, value engineering, general engineering contractor services, etc.
- Updates to and support of the external Consultant Services website
- Programs/Support Services
- Initiating, monitoring, and support of various programs that assist districts/offices in obtaining the services in demand in a timely manner, including, but not limited to, the Pre-Qualification Program, Certified List Programs, and Master Contract Programs
- Routing of all P/T contract documents for the appropriate signatures (statewide)
- Acting as the central repository to store data related to P/T contracts (statewide)
- Accounting Services
- Close work with the Division Directors in monitoring, distributing, and tracking the consultant services allocation
- Financial reporting
- Fund encumbrance for P/T contracts
- Processing and issuing of payment on invoices for all P/T contracts
- Contract Close-Out Services
- Contract close-out services, which include ensuring that the appropriate paperwork is complete at the end of the project and a final and complete audit is conducted as required
- Report to the Department of Administration, final performance evaluations, on all contracts exceeding $25,000
What to expect from the section
- The products listed above
- Consultant Services provides assistance to districts and offices on contract programs, selection methods, and contract development and execution
What you need to provide to the section
- Collaboration, which plays an important role in successful contract development and execution
- Various types of contract related documents, depending upon the process you are using
What the section expects from you
- Follow the appropriate P/T contract processes